The People of CVAC!

We are a close-knit community of Board Members, staff, artisans, and patrons, bolstered by the support of our volunteers who work tirelessly to turn a vision into reality.

We believe in the extraordinary potential of the arts to enrich and engage a community.

Our Board & Team

The Board of Directors are elected by the membership of the Cowichan Valley Arts Council at their Annual General Meeting. The Board may appoint Directors from the membership to fill vacancies which occur between General Meetings. Interested in finding out about the Board, CVAC Bylaws and valuable and fun work?

President - Janet Magdanz

Prior to moving to the Island, Janet was a school administrator in Alberta. She and her husband raised two amazing young men, who now live in Edmonton and Germany. Janet runs a small pottery studio called Shades of Green and the couple’s aim is to farm their small acreage. She joined CVAC within a month after moving here because of the opportunity of networking with other artists and to serve in the community. Janet coordinated the Cowichan Valley Fine Arts Show for 2017 and 2018.

Janet joined the Board in 2018.

Secretary- Diana Batcheler

Originally from England, Diana lived in Toronto until 2007 when she and her husband moved to Vancouver Island. She was senior law clerk with Stikeman Elliott, one of Canada’s top law firms, handling complex merger/acquisition transactions. After retiring in 2012, she took up painting and joined the Maple Bay Painters where she organized workshops, coordinated the last five annual art shows and served as president for the past three years.

Diana joined the Board in 2018.

Director at Large - Fran Benton

Fran has degrees from Camosun College, Emily Carr Institute of Art and Design, and the University of Victoria. “These schools taught me to embrace the wonderment of the world and respond in kind. I taught art for many years and that experience reminded me to always be on the lookout for new and innovative ways of art making and appreciate finely crafted works and ideas. My current practice includes sculpture, painting, ceramics, and video.” After 30 years of intense studio practice Fran reveals her innermost artistic thought “It’s great that art is hard work but it should be more fun!” She likes designing, and toying around with all sorts of project ideas. “I do think outside the box, and occasionally I do not know where the box is!” And that’s a good thing!

Fran joined the Board in 2019.

Manager – Cheryl Galloway

Born on Vancouver Island, Cheryl arrived in the Cowichan Valley in 1987 to take a position as Community Recreation Coordinator in the Cowichan Community Centre. Cheryl holds a BSc from the University of Oregon in Recreation Administration. To her, recreation means a process of re-creating who we really are and living in a way that leads us to self-actualization, recognizing that for many, it is through art. She later accepted a position as Community Education Manager and then Administrative Coordinator in Training & Development at VIU’s Cowichan Campus. Cheryl is committed to community and a love for art.

Cheryl joined CVAC in Jan, 2017.

Vice-President – Lon Wood

Lon Wood is a 35-year veteran reporter, editor and columnist having served at the Vancouver Sun, The Province, The Canadian Press, Daily Colonist, Victoria Times and then as City Editor of the merged Times Colonist. Lon also worked as contract writer, editor and media consultant for government and private agencies from the Vancouver Rapid Transit (Skytrain) Project and Vancouver School Board, through to both the BC Medical and BC Veterinary Medical associations. Lon recently completed the 320-page art volume and biography, Stephen Lowe — A Bridge Between Cultures, in both English and Chinese editions containing 112 colour plates of the late artist’s works. Lon and his wife Lorrie recently moved to Maple Bay from Victoria and are enthusiasts of both the fine and performing arts — particularly opera, a focus of their travels.

Lon joined the board in 2019.

Director at Large - Rory Macdonald

Rory MacDonald is a retired teacher who moved to the Cowichan Valley last October from West Central Alberta. Rory is a self-taught visual artist and has painted for many years and has been active in art group organizations in Edson, Edmonton and Jasper. He has recently gained active status in the Federation of Canadian Artists.

Rory joined the Board in 2017.

Director at Large - Cam Russell

Cam Russell is a retired college instructor. He founded the Fine Furniture Program at Camosun College in 1987 and taught the course for the next 30 years. Since retiring he keeps busy at his studio/workshop, Coventry Woodworks making furniture, built-ins and wooden automotive trim. He has curated numerous furniture exhibitions including: “We Don’t Make Them Like They Used To” in 2004, “Cascadia” in 2007 and “Making It” in 2018.

Cam joined the Board in 2019.

Gallery Administrator and Volunteer Coordinator - Sharon Jackson

Sharon joined CVAC with the role of Gallery Administrator and Volunteer Coordinator. Sharon will also program the new PORTALS Studio that is available for rentals, workshops, meetings, etc. Sharon graduated from the Alberta College of Art in Printmaking in 1979. This pretty much doomed her to a life of working in offices, she says, including the CVAC Office in 1994 and 95 at Providence Farm. In 1996, she was elected to Duncan Council and served until 2018. She still creates pen, ink and watercolour drawings and writes children’s stories.

Sharon joined CVAC in September 2019.

Treasurer – Susan Down

Susan Down is a communications specialist with a daily newspaper background as an arts reporter, columnist and marketing manager. She has had six youth non-fiction books published. She has degrees from Carleton and Royal Roads and has served on numerous theatre and cultural boards in Toronto and Victoria.

Susan joined the board in 2016.

Director at Large - Travis Rankin

Travis Rankin grew up in the Cowichan Valley and moved back here in 2012 from the Lower Mainland. He has been crafting and teaching artistic metalwork for almost 20 years and runs Wroughtenart, a successful metal art shop specializing in designs for homes and garden.

Travis joined the Board in 2017.

Director at Large - Angela Andersen

Born and raised on Vancouver Island, Angela Andersen’s passion for art and the natural environment has guided her life and career. Her portraits of old growth trees capture timeless reverence and dynamic movement through a balance of solid forms and complex tangles. Angela’s design work is based on narratives that stem from her experiences living and growing up on the west coast. Her dedication to art is shared with students and patrons from around the world. An active community member, Angela was the 2017 recipient of the Shirley McGuiness Award for her public art initiatives in the Cowichan Valley.

She holds a Hon B.A in Visual Art and M.A. in Art Education. Angela is an art teacher and department head at Queen Margaret’s School in Duncan. Her studio is in the Cowichan Valley.

Angela joined the Board in 2019.

Board Duties

President: Presides at meetings, provides support, guidance and supervision to the directors, and advises on issues related to arts and culture in the Cowichan Valley Regional District.

Vice-President: Assists the President and, in the absence of the President, exercises all duties and possesses all powers of the President.

Past-President: Assists the Vice-President and, in the prolonged absence of the Vice-President, exercises all duties and possesses all powers of the Vice President.

Secretary: Ensures that all books and records of the Society are kept in safe custody, that correspondence is carried out, and that correct records of the proceedings of all meetings of the Society are maintained.

Treasurer: Ensures that there are proper and accurate records of all receipts and disbursements of the funds of the Society, that signing authorities are valid and up-to-date, and that required budgets, financial statements, and requests for grants are prepared.

CVAC Bylaws

Incorporated February 2, 1971 Under the Society Act of British Columbia
Revised June 2014
BYLAWS

1. MEMBERSHIPS

  1. Membership shall be open to any individual or group that supports the purposes of the Society.
  2. There shall be four classes of membership:
    Student: Up to and including post secondary (1 vote per)
    Individual: Regular members (1 vote per)
    Family: Two or more members of the same family (1 vote)
    Group: Artistic group of unrelated members (1 vote)
  3. Membership shall be granted to any applicant who has applied for membership, paid the membership dues and been accepted by the Board.
  4. Each classification of membership is entitled to one vote. One individual may not represent more that one vote at any General Meeting.
  5. There shall be no voting by proxy.

2. FEES AND DUES

  1. There shall be no initiation fee.
  2. Rates of annual dues for each class of membership shall remain in force until changed by the incoming Board at the First General Meeting following its election at the Annual General Meeting.
  3. Any changes to annual dues shall take effect on April 1st following the Annual General Meeting.
  4. Memberships expire on March 31st of the applicable fiscal year.page1image14176
  5. Annual dues for each class of membership shall be paid in one of the following ways:

I. On or before April 1st of the fiscal year for which they apply;

II. For a three year period, on or before April 1st in advance;
III. For a period of less than one year for first-time members
only, on a pro- rated basis to be determined by the Board of
Directors. As of April 1st , 2014, and for the period of January 1st to March 31st of each year, individuals who are becoming CVAC members for the first time or who are rejoining after a lapsed membership pay $15.00 (instead of $25.00); families who are becoming CVAC members for the first time or who are rejoining after a lapsed membership pay $35.00 (instead of $45.00); Groups who are becoming CVAC members for the first time or who are rejoining after a lapsed membership pay $35.00 (instead of $45.00) and students who are becoming CVAC members for the first time or who are rejoining after a lapsed membership pay $10.00 (instead of $15.00).

f. There shall be no rebate of annual dues.

3. PRIVILEGES

  1. Members shall be entitled to attend all General Meetings and to vote in accordance with 1.d on all matters providing they have been members in good standing for at least 30 days prior to the meeting at which they intend to vote.
  2. Members may speak to any question and are entitled to stand for office providing they have been members in good standing for at least 30 days prior to the meeting at which they wish to stand for office.

4. TERMINATION

  1. A member may withdraw from membership any time by letter.
  2. The names of members who have failed to pay the annual dues in accordance with Section 2 shall be removed from the list of members.
  3. A member may be expelled for behaviour detrimental to the Society by Special Resolution of the members passed at a General Meeting or an Extraordinary Meeting.
  4. A Notice of Special Resolution for expulsion shall be accompanied by a brief statement of the reasons for the proposed expulsion.
  5. The person or organization who/which is the subject of the proposed expulsion shall be given an opportunity to be heard at the General Meeting before the Special Resolution is put to a vote.

5. OFFICERS AND DIRECTORS

  1. Directors, Officers and Associate Representatives must be in good standing of the Society.
  2. The Board of Directors shall not exceed 12 Directors including Executive Officers and up to 7 Directors at large.
  3. The Officers of the Society shall be the President, Vice-President, Past-President, Secretary and Treasurer.
  4. No Director shall be remunerated for being a Director, but a Director may be reimbursed for all expenses necessarily and reasonably incurred by him/her while engaged in the affairs of the Society.

6. ELECTION AND APPOINTMENT OF OFFICERS AND DIRECTORS

  1. The Executive Officers of the Society shall be elected by the membership at the Annual General Meeting.
  2. The term of office for Executive Officers of the Society shall be one year.
  3. The other Directors of the Society (to a maximum of 7) shall be elected by the membership at the Annual General Meeting.
  4. The term of office for other Directors shall be two years.
  5. To provide stability to the Society, up to four of the other Directors shall be elected to two year terms each year.
  6. The Board may appoint Directors from the membership to fill vacancies on the Board.
  7. The Officers and Directors of the Society shall take office at the last order of business at the Annual General Meeting.
  8. The members, by Special Resolution, may remove a Director before the expiration of his/her term of office and may elect a successor to complete the term of office.

7. DUTIES OF OFFICERS AND DIRECTORS

  1. The Board of Directors shall be responsible for formulating, evaluating and revising policies and programs of the Society.
  2. The President, Vice-President, Past-President, Secretary and Treasurer shall form the Executive Committee which shall be chaired by the President.
  3. The standing committees of the Society (Finance, Personnel, Programs and Advocacy) shall be chaired by members of the Executive Committee or the Board of Directors.
  4. The President or Past President shall Chair an Advisory Committee to the Board of Directors on issues related to arts and culture issues within the Regional District. The Advisory Committee shall be made up of one member from each of the Group members that wish to participate in the Committee.
  5. The President shall preside at meetings of the Board of Directors, General Meetings and the Annual General Meeting. He/she will provide support, guidance and supervision to the Officers and Directors of the Society. He/she shall be a member ex officio of all committees. In the case of equality of votes the President does not have a casting vote; rather the motion shall be tabled and referred to the appropriate committee.
  6. The Vice President shall assist the President and in the absence of the President will exercise all duties and possess all the powers of the President.
  7. The Past-President shall assist the Vice-President and in the prolonged absence of the Vice-President will exercise all duties and possess all powers of the Vice President, including exercising the duties of the President should the President also be on a prolonged absence
  8. The Secretary will ensure that:
       i. all books and records of the Society, past and present, are kept in safe custody;
       ii. that correspondence is carried out and that the records of membership, by class of membership, are kept up to date; and
       iii. that a correct record of proceedings of all meetings of the Society and its Board of Directors is maintained.
  9. The Treasurer will ensure that:
       i. there is proper receipt and disbursement of all funds of the Society;
       ii. all funds are deposited in a chartered bank that is in good standing in Canada or a trust company or credit union that is registered in British Columbia and in good standing under the Financial Institutions Act.;
       iii. all financial institution signing authorities are valid and up to date;
       iv. an accurate record of all receipts and disbursements is kept; ensuring that the annual budget, financial statements, requests for grants and other fund raising proposals are prepared; and
       v. financial statements for the preceding Fiscal Year at each Annual General Meeting together with the Budget for the coming year.
  10. Directors may be expelled from the Board of Directors by a majority vote of the Board if they miss three (3) consecutive meetings without good reason or otherwise are inactive members of the Board.
  11. Voters at the AGM may agree to waive an audit or appoint a finance committee consisting of three (3) members of the Society but must ensure an independent Review Engagement Report is undertaken for the previous Fiscal Year.

8. MEETINGS

  1. The Annual General Meeting of the Society shall be held within 90 days
  2. following the Fiscal Year End.
  3. The Fiscal Year End of the Society shall be March 31.
  4. At least 30 days notice shall be given of the Annual General Meeting in a manner agreed to by the members, and specifying the time and place of the meeting.
  5. The Annual General Meeting shall be held each calendar year.
  6. Other meetings of the general membership shall be held at the discretion of the
  7. Board.
  8. Meetings of the Board of Directors shall be held monthly to carry on the affairs of the Society.
  9. No Business shall be transacted at any meeting of the Board of Directors unless a quorum is present. A quorum shall be fifty per cent of the Directors.
  10. Robert’s Rules of Order shall be the recognized rules of parliamentary procedure for the Society’s meetings.

9. REVENUES AND EXPENDITURES

  1. All funds obtained by the Society with the exception of the Gaming Account shall be considered general funds of the Society and subject to the accounting procedures approved by the Board of Directors.
  2. All funds expended by the Society shall be subject to the approval of the Board of Directors and to the accounting procedures approved by the Board.
  3. The Executive Officers shall be signing officers. Any two of them are required to sign cheques and other financial documents.
  4. Upon application to the Board of Directors, all books, accounts and records of the Society shall be open for inspection by the membership of the Society that are in good standing. No provision has been made for borrowing.

10. CONSTITUTION AND BYLAWS

  1. On being admitted to membership, each member will be advised that the Constitution and Bylaws are posted on the Society’s web-site.
  2. Any member who indicates that he or she wishes to receive a paper copy of the Constitution and Bylaws is entitled to one and the Society shall provide a copy to each member who requests a copy, at a charge of not more than one dollar.
  3. The Constitution and Bylaws of the Society shall not be altered or added t o except by Special Resolution at an Annual General meeting or a Special Meeting of the Society. A Special Resolution shall mean a resolution passed by a 3⁄4 majority of members who are entitled to vote and are present in person at such a meeting.
  4. A request to change the Constitution or Bylaws may be made at any time if 10 percent or more of the members in good standing submit a letter to the Secretary with a statement of suggested changes. If such a letter is submitted, the Board is required to call and Extraordinary Meeting and mail a copy of the Special Resolution to all members in good standing with at least 14 days notice.

“Through art and culture we illuminate inner lives, encourage new ways of thinking and inspire spectacular potential.”
- Janet Magdanz, CVAC Board